2009 China-America Frontiers of Engineering Symposium

2009 CAFOE: Information for Speakers and Organizers


Thank you for agreeing to serve as a speaker or as an organizer for the inaugural CAFOE symposium.

Travel Arrangements

 Due to Academy policies, all international travel paid by the Academy must be booked through our travel agency.   Please contact Executive Travel Associates (ETA) at nas@exectravel.com or 1.800.660.0031 to book your ticket and reference travel code NAE090050.  NAE has funding available to cover coach-class airfare of organizing committee members and speakers based on a 21-day advance purchase. Please book your flights as soon as possible. Note that we will reimburse only for a round-trip ticket between your home city and the meeting location during the official meeting dates. If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact Gin Bacon Talati.

Please read the Academy travel guidelines carefully. Any travel not abiding by Academy guidelines cannot be reimbursed with Academy funds, including airfare tickets not purchased through ETA.

Travel Expense Reimbursement

You will be required to submit a travel voucher after the meeting to be reimbursed for airfare, if necessary, and other travel-related expenses.  Please retain receipts for all expenses that you wish to have reimbursed since we reimburse actual expenses only.  Additional reimbursable expenses Include visa fees, transportation to and from the airport via taxi or personal vehicle, and ground transportation and food not provided in China.

We will provide a travel expense report form closer to the meeting date.