2018 Japan-America Frontiers of Engineering Symposium

Stipend Information for US General Participants

Stipend needs were requested at the time of attendance confirmation and were confirmed in the travel memo emailed on March 13. If you have questions regarding your stipend request, please contact Sherri Hunter. Participants representing Japan should contact the EAJ if you have questions about travel arrangements, as all information below is for US general participants.

Hotel Stipend

  • Your room during the meeting except for incidentals will be direct-billed to EAJ.
  • Dates included are check-in on June 17 and check-out on June 20 (3 nights).
  • If you cannot return to the US after the meeting ends on Wednesday due to the timing of flights, EAJ will cover a fourth night, June 20.

Airfare Stipend

  • You must use Uniglobe Kentlands Travel to book your flights. They are familiar with Academy travel rules.
  • Please contact Kentlands at NAS@UniglobeKentlands.com or 800-552-6425 and reference travel code NAE180025.
  • Please book your flights as soon as possible.
  • We will reimburse up to $2000 for a round-trip ticket between your home city and Narita International Airport (NRT) during the official meeting dates. 
  • If your trip includes travel to another city for other business or travel outside the immediate meeting dates, please contact Sherri Hunter 
  • Taking departing flights before 3pm on June 20 is discouraged, as participants are required to stay until the symposium ends at 12noon.
  • FOE staff will send you reimbursement instructions after the symposium.
  • For reimbursement, you must submit a travel expense report within 30 days following travel.
  • You must upload an itinerary to your expense report that shows
    • Flight dates
    • Flight times
    • All airports
    • Proof of payment (For example, payment: MCxxxxxxxxxxxx0000).