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Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel email sent on June 22nd. If you have questions regarding your stipend request please contact FOE Staff.
Your room during the course of the meeting, except for incidentals, will be direct-billed to our hosts. The lodging costs will be direct-billed beginning with check-in on September 18 and check-out on September 21. As the meeting ends at noon on September 21, we expect that all attendees will return home that afternoon. However, if you cannot return on Wednesday due to flight schedules, a fourth night (September 21) will be covered at Dinah’s Garden Hotel. Please complete the travel form by July 20th.
Please book your flights as soon as possible. Note that we will reimburse up to $500 for a round-trip ticket between your home city and San José International Airport (SJC) or San Francisco International Airport (SFO) during the official meeting dates. After the symposium, you will need to submit a travel expense report with your itinerary as well as proof of payment (For example, payment: MCxxxxxxxxxxxx0000).
NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff.
Travel Expense Report
Only those requesting the airfare stipend need to submit a travel expense report. If you only requested the hotel stipend, your hotel room is direct billed and you do not need to complete an electronic travel expense report (eTER). The report must be submitted within 30 days. Contact Elizabeth Weitzmann for further detailed instructions once travel has been completed. Please be sure to save a copy of your airline receipt to submit with your eTER.