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Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel email sent on July 10. If you have questions regarding your stipend request please contact FOE Staff.
Your room during the course of the meeting, except for incidentals, will be direct-billed to our hosts beginning with check-in on October 28 and check-out on October 31. The meeting ends at noon on October 31, and we anticipate that all attendees will return home that afternoon. However, if you cannot return on Wednesday due to flight schedules, a fourth night (October 31) will be covered at the Hyatt Regency Newport Beach. Be sure to retain your hotel receipt to submit with your reimbursement report. Please complete the travel form by September 10.
Please book your flights as soon as possible. Note that we will reimburse up to $500 for a round-trip ticket between your home city and Los Angeles International Airport (LAX) or John Wayne-Orange County Airport (SNA) during the official meeting dates. After the symposium, you will need to submit a travel expense report with your itinerary as well as proof of payment (For example, payment: MCxxxxxxxxxxxx0000).
NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff.
Travel Expense Report
Only those requesting the airfare stipend need to submit a travel expense report. If you only requested the hotel stipend, your hotel room is direct billed and you do not need to complete an electronic travel expense report (eTER). The report must be submitted within 30 days. Contact FOE Staff for further detailed instructions once travel has been completed. Please be sure to save a copy of your airline receipt to submit with your eTER.