2016 Japan-America Frontiers of Engineering Symposium

Stipend Information for US General Participants

Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel memo emailed March 1, 2016. If you have questions regarding your stipend request, please contact FOE Staff. 

Hotel Stipend
Your room during the course of the meeting, except for incidentals, will be direct-billed to the National Academies beginning with check-in on June 15 and check-out on June 18. The meeting ends at noon on June 18, and we anticipate that all attendees will return home that afternoon. However, if you cannot return on Saturday due to flight schedules, a fourth night (June 18) will be covered at the Hotel Irvine. Please complete the travel form by April 27. 

Airfare Stipend
Please book your flights as soon as possible. Note that we will reimburse up to $500 for a round-trip ticket between your home city and Los Angeles International Airport (LAX) or John Wayne-Orange County Airport (SNA) during the official meeting dates.  After the symposium, you will need to submit a travel expense report with your itinerary showing flight dates, times, and airports, as well as proof of payment (For example, payment: MCxxxxxxxxxxxx0000).
NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff 

Travel Expense Report
Only those requesting the airfare stipend need to submit a travel expense report, which must be submitted within 30 days.  If you only requested the hotel stipend, your hotel room is direct billed and you do not need to complete an electronic travel expense report (eTER). FOE staff will provide further detailed instructions once travel has been completed. Please be sure to save a copy of your airline receipt to submit with your eTER.