CAFOE

US Speaker and Organizer Information

Thank you for agreeing to serve as an organizer or speaker for the 2013 China-America Frontiers of Engineering Symposium.
  
Presentations and Copyright
We would like to post abstracts and presentations online so that attendees can reference them and share them with colleagues. Please complete and return the forms below when you submit your session abstract no later than April 1.

Copyright form

US government employee copyright form

Travel Regulations and Reimbursement
Frontiers of Engineering is funded through government grants and therefore U.S. attendees must follow U.S. federal travel regulations. Please read the information below as well as our travel policies carefully to ensure all travel meets these guidelines.

**Chinese attendees should contact the Chinese Academy of Engineering regarding travel arrangements and policies**

Airfare:
NAE has funding available to cover coach-class airfare of U.S. organizing committee members and speakers based on a 21-day advance purchase. Currently, these round-trip fares are around $1,300 or less. Please book your flights as soon as possible. You will need to depart for China on Monday, May 13 to arrive in time to attend the full meeting. You must use our travel agency, Kentlands Travel as it is Academy policy that international travel paid by the National Academies must be booked through one of our preferred agencies. In addition, they are familiar with Academy travel rules associated with international travel, and they are able to direct bill your ticket to NAE. Contact Kentlands Travel at NAS@UniglobeKentlands.com or 800-552-6425 to book your ticket and reference travel code NAE130022.

NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff.

Lodging:
A block of hotel rooms has been reserved for all symposium attendees at the Oriental Bay International Hotel. Your room, except for incidentals, will be direct-billed to the Chinese Academy of Engineering for the following dates: arrival May 14 / departure May 17 or May 18 (depending on your return flight to the U.S.). Please note that any additional nights apart from the dates listed will have to be covered by the individual participant. Additional travel information can be found at the website. U.S. speakers and organizers, please complete the travel form by April 1. Additional nights are the responsibility of the participant and are not reimbursable.

Oriental Bay International Hotel
26 Andingmen West Binhe Road
Dongcheng District, Beijing 100011 China
T: 86-10-58139988

Additional Expenses:
 M
eals are provided during the symposium; therefore, meals taken elsewhere during the course of the symposium are not reimbursable. Meals taken enroute to the meeting site, however, are reimbursable. Other reimbursable non-incidental, travel expenses include: usage of privately owned vehicles (56¢ per mile), ground transportation to or from your home airport, airport parking, tips, and tolls. Because NAE is a nonprofit organization and this program is supported by government funds, please consider cost when choosing ground transportation between your home and the airport. For example, NAE cannot cover the cost of sedan service, and rental cars are not reimbursable.

Reimbursement:
U.S. speakers and organizers will be required to submit an electronic travel expense report (eTER) within 30 days after the meeting to be reimbursed for any travel-related expenses. Please retain receipts for all expenses that you wish to have reimbursed since we reimburse actual expenses only. Meal receipts must be itemized. Please contact FOE staff for further detailed, individualized eTER instructions once travel has been completed.