EUFOE

US Speaker and Organizer Information

Thank you for agreeing to serve as an organizer or speaker for the 2013 EU-US Frontiers of Engineering Symposium.
  
Presentations and Copyright
We would like to post abstracts and presentations online so that attendees can reference them and share them with colleagues. Please complete and return the forms below when you submit your session abstract no later than October 1.

Copyright form

US government employee copyright form

Travel Regulations and Reimbursement
Frontiers of Engineering is funded through government grants and therefore U.S. attendees must follow U.S. federal travel regulations. Please read the information below as well as our travel policies carefully to ensure all travel meets these guidelines.

**European attendees should contact the Euro-CASE regarding travel arrangements and policies**

Airfare:
NAE has funding available to cover coach-class airfare of U.S. organizing committee members and speakers based on a 21-day advance purchase. Currently, these round-trip fares are around $1,300 or less. Please book your flights as soon as possible. You will most likely need to depart for France on Tuesday, November 19 to arrive in time to attend the full meeting. You must use our travel agency, Kentlands Travel as it is Academy policy that international travel paid by the National Academies must be booked through one of our preferred agencies. In addition, they are familiar with Academy travel rules associated with international travel, and they are able to direct bill your ticket to NAE. Contact Kentlands Travel at NAS@UniglobeKentlands.com or 800-552-6425 to book your ticket and reference travel code NAE130050.

NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff.

Lodging:
A block of hotel rooms have been reserved for all symposium attendees at the Hotel Dolce Chantilly. Your room, except for incidentals, will be direct-billed to the our host for the following dates: arrival November 20 / departure November 23. If you cannot travel home on the last day of the meeting, our host will cover a fourth night, November 23, at Hotel Novotel near the Charles de Gaulle Airport. Additional nights outside the meeting dates and/or extra cost for a spouse/guest are the responsibility of the participant and are not reimbursable.  Additional travel information can be found at the website. Please complete the travel form by August 1.

Hotel Dolce Chantilly
Route d'Apremont-Vineuil
St Firmin, Chantilly, 60500, FRA
T: + 33 3 44 58 47 77

Additional Expenses:
Meals are provided during the symposium; therefore, meals taken elsewhere during the course of the symposium are not reimbursable. Meals taken enroute to the meeting site, however, are reimbursable. Other reimbursable non-incidental, travel expenses include: usage of privately owned vehicles (56¢ per mile), ground transportation to or from your home airport, airport parking, tips, and tolls. NAE cannot reimburse for ground transportation between Charles de Gaulle airport and the hotel if you choose not to use the free bus service being provided by NATF.  See the Participant Information page (Travel) for details.

Because NAE is a nonprofit organization and this program is supported by government funds, please consider cost when choosing ground transportation between your home and the airport. For example, NAE cannot cover the cost of sedan service, and rental cars are not reimbursable.

Reimbursement:
U.S. speakers and organizers will be required to submit an electronic travel expense report (eTER) within 30 days after the meeting to be reimbursed for any travel-related expenses. Please retain receipts for all expenses that you wish to have reimbursed since we reimburse actual expenses only. Meal receipts must be itemized. FOE staff will contact you after the meeting with individualized eTER instructions once travel has been completed.