GAFOE

Stipend Information for US General Participants

Stipend needs were requested at the time of attendance confirmation and were confirmed in the travel memo emailed on November 12. If you have questions regarding your stipend request, please contact Sherri Hunter. Participants representing Germany should contact AvH if you have questions about travel arrangements, as all information below is for US general participants.

Hotel Stipend

  • Your room during the meeting except for incidentals will be direct-billed to AvH according to the request you provided AvH.

Airfare Stipend

  • All international travel must be booked through our travel agency, Kentlands Travel, 1-800-552-6425, nas@uniglobekentlands.com
  • Provide the agent with the travel code: NAE190010
  • The agency will ensure your itinerary complies with all federal regulations and Academies travel policies and procedures, full recoverability from the sponsor, and full reimbursement to you.
    • Airfare stipend is for up to $1800, depending on originating city.
    • Based on a 21-day advance purchase.
    • Roundtrip ticket between your home city and Hamburg Airport (HAM).
  • Please book your flights as soon as possible to get the best fares.
  • You will need to depart the US on Tuesday, March 19 in order to arrive in Hamburg in time to attend the full meeting.
  • Taking departing flights before 3pm on March 23 is discouraged, as participants are required to stay until the symposium ends at 12noon.
  • We cannot reimburse travel for participants who are not present for the full meeting.
  • If you are combining travel for Academies business with other travel (either personal or non-Academies business), the Academies will reimburse you for the constructive cost on the itinerary – the lowest reasonable roundtrip economy fare from your permanent place of residence or business to the meeting location.
  • *Changes in Travel Plans* Please contact Sherri Hunter and the travel agency as soon as you know you need to change or cancel your itinerary. Itinerary changes must be reviewed and appropriately documented by the travel coordinator to ensure reimbursement from the sponsor.
  • You will be responsible for any change fees and additional fare costs due to changes or oversights in your schedule. 
  • You must upload an itinerary to your expense report that shows
    • Flight dates
    • Flight times
    • All airports
    • Proof of payment (For example, payment: MCxxxxxxxxxxxx0000).