GAFOE

Stipend Information for US General Participants

Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel email sent on December 11. If you have questions regarding your stipend request please contact FOE Staff.

Airfare Stipend
After the meeting, NAE will reimburse up to $1500 for a round-trip ticket between your home city and Berlin during the official meeting dates.  Please book your flights as soon as possible. You will most likely need to depart for Berlin on Tuesday, April 14 to arrive in time to attend the full meeting.

You must use our travel agency, Kentlands Travel as it is Academy policy that international travel paid by the National Academies must be booked through one of our preferred agencies. In addition, they are familiar with Academy travel rules associated with international travel. Contact Kentlands Travel at NAS@UniglobeKentlands.com or 800-552-6425 to book your ticket and reference travel code NAE150017. 

After the symposium, you will need to submit a travel expense report with your itinerary as well as proof of payment (for example, payment: MCxxxxxxxxxxxx0000). The report must be submitted within 30 days. FOE staff will contact you for further detailed instructions once travel has been completed. Please be sure to save a copy of your airline receipt to submit with your eTER.

NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact FOE Staff. NAE is unable to cover ground transportation costs in either Germany or the US.

Hotel Stipend
A block of hotel rooms has been reserved for symposium attendees at the Steigenberger Hotel Sanssouci in Potsdam. Your room during the course of the meeting, except for incidentals, will be direct-billed to AvH. They will cover three nights beginning with check-in on April 15 and check-out on April 18. The meeting will end by noon on April 18.  If you cannot get a flight home on Saturday due to the timing of flights, AvH will cover a fourth night, April 18.  Additional nights outside the meeting dates are the responsibility of the participant. US participants should make lodging reservations by completing the travel form that will be sent by AvH. If you need to make changes to your lodging reservation after submitting the form, please contact Anke Teubner immediately.