JAFOE

2009 JAFOE Participant Information

We look forward to your participation at the 2009 Japan-America Frontiers of Engineering Symposium, to be held November 9-11, 2009, at the Beckman Center in Irvine, California. 

Meeting Format

The symposium runs from Monday morning through Wednesday lunch.  In order to achieve the objectives of the program, we ask that you attend all sessions of the entire symposium.  This meeting is unlike other meetings you may attend where it is possible to pick and choose the sessions in which you wish to participate.  In addition to showing consideration toward all the speakers, who have worked hard preparing for this meeting, you will reap the maximum benefit from the symposium by participating fully in both the formal sessions and informal events over the course of the 2-½ day meeting.  There is a welcome reception/registration on Sunday evening.

Posters: In addition to the technical talks given at the symposium, attendees will have opportunities to present their work in an afternoon poster session on Monday, November 9.  These posters will be displayed throughout the meeting and provide an opportunity for every participant to share information about his/her work. The material presented can be on posters, but could also include—particularly for those from industry—videos, demonstrations of devices, etc. Each participant will be provided a 48x48 foam board to post his/her poster.

Tours: We will be providing technical tours at two locations on the afternoon of November 10 - National Fuel Cell Research Center and Beckman Laser Institute.  Due to time and space challenges, you need to indicate on the travel form which tour you would like to join.  We cannot guarantee that you will get your first choice.

 Location

The meeting will be held at the Beckman Center adjacent to the University of California, Irvine campus.  It is served by two airports: Los Angeles International Airport (LAX), about an hour away, and the John Wayne-Orange County Airport (SNA), about 15 minutes away.

Transportation between the hotel and the Beckman Center will be provided each day so rental cars are not needed.

Beckman Center
100 Academy Drive
Irvine, CA 92617
P: (949) 721-2200

Hotel

A block of rooms has been reserved at the Hyatt Regency, Newport Beach.  The negotiated rate is $128 per night plus applicable tax (10% occupancy tax and $0.16 tourism fee).  Because we have a group reservation, we will collect hotel information from you and submit it to the hotel.  Please do not contact the hotel directly to make a reservation.  To make a reservation, complete the online travel form before Friday, October 2.  If you need to make changes to your hotel reservation after October 2, please contact FOE staff immediately.

Hyatt Regency, Newport Beach
1107 Jamboree Road
Newport Beach, CA 92660
P: (949) 729-1234

Travel

The Hyatt Regency Newport Beach is located midway between Los Angeles and San Diego and is served by the John Wayne-Orange County Airport and Los Angeles International Airport.

John Wayne-Orange County Airport is approximately 10 minutes from the hotel. The hotel offers complimentary shuttle service from John Wayne-Orange County Airport and is available from 6 a.m. to 10 p.m. leaving the hotel every hour on the hour and picking up at the airport at approx 15 minutes past. The shuttle picks up outside the baggage claim area in the 'Ground Transportation' area.

From LAX, you can take the Super Shuttle to the hotel for $34.00. From the baggage claim area, go outside to the center aisle. There should be a Super Shuttle attendant, who will get a Shuttle for you. Tell the driver you’re going to the Hyatt Regency, Newport Beach. (Please note that there is a Hyatt Regency, Irvine which is not the conference hotel.) To return to LAX, you must make reservations 24 hours before your flight departure time. Please visit the Super Shuttle website to make reservations (http://www.supershuttle.com). If you are flying out of LAX for your return home, an alternative to the Super Shuttle is Prime Time Shuttle, which offers direct service from the Beckman Center or the hotel to the airport for a flat rate of $95.00 for up to 7 passengers. Please contact them at <http://www.primetimeshuttle.com/airportshuttlelax.htm>.

We are finalizing transportation for the final day of the symposium.  Please attempt to accurately indicate which airport you will be departing from on the travel form.  Additional information regarding transportation will be provided closer to the meeting and in time for you to make any necessary arrangements.