JAFOE

Logistics

We look forward to your participation at the 2016 Japan-America Frontiers of Engineering Symposium to be held June 16-18 at the Arnold and Mabel Beckman Center in Irvine, California. 

Meeting Format

The symposium is 2½ days from Thursday morning until Saturday lunchtime. There is a welcome reception/registration on Wednesday evening. In order to achieve the objectives of the program, we ask that you attend all sessions of the entire symposium. This meeting is unlike other meetings you may attend where it is possible to pick and choose the sessions in which you wish to participate. In addition to showing consideration toward all the speakers, who have worked hard preparing for this meeting, you will reap the maximum benefit from the symposium by participating fully in both the formal sessions and informal events over the course of the 2½ day meeting.

Posters: In addition to the technical talks given at the symposium, attendees will have the opportunity to present their work in an afternoon poster session on Thursday, June 16. These posters will be displayed throughout the meeting and provide an opportunity for every participant to share information about his/her work. The material presented can be on posters, but could also include—particularly for those from industry—videos, demonstrations of devices, etc. Posters can be a maximum of 4' x 4' (1.2 m x 1.2 m). Each participant will be provided a board upon which to affix his/her poster with pins that will be provided onsite.

Tour: Walking tour of Laguna Beach

Meeting Location

The meeting will be held at the Beckman Center adjacent to the University of California, Irvine campus. It is served by two airports: Los Angeles International Airport (LAX), about an hour away, and John Wayne-Orange County Airport (SNA), about 5 minutes away.

Transportation between the hotel and the Beckman Center will be provided each day so rental cars are not needed.

Beckman Center
100 Academy Drive
Irvine, CA 92617
T: (949) 721-2200

Hotel

A block of rooms has been reserved at the Hotel Irvine. The negotiated rate is $150 per night (plus 10% state tax and $.13 state assessment). Because we have a group reservation, we will collect hotel information from you and submit it to the hotel. Please do not contact the hotel directly to make a reservation. Each guest will need to provide a credit card or cash deposit for incidentals at the time of check-in. Check-in time is 3pm; check-out is 12pm. 

US Attendees
To make a reservation, complete the online travel form by Wednesday, April 27. If you need to make changes to your hotel reservation or if your travel plans have changed since filling out the travel form, please contact Sherri Hunter immediately. If a participant does not notify FOE staff or the hotel about cancelling/altering his or her room reservation 24 hours in advance, he or she will be billed for that room night. 

Attendees from Japan
Do not complete a travel form, as you will make travel arrangements with the EAJ. Attendees from Japan should contact the EAJ to coordinate their travel arrangements.

Hotel Irvine
17900 Jamboree Road
Newport Beach, CA 92614
T: (949) 230-4452

Travel

The Hotel Irvine is located midway between Los Angeles and San Diego and is served by John Wayne-Orange County Airport and Los Angeles International Airport.

John Wayne-Orange County Airport is approximately 5 minutes from the hotel. The hotel offers complimentary shuttle service from John Wayne-Orange County Airport and is available from 5am to 11pm leaving the hotel every half hour on the hour, arriving at the airport at approximately 5 minutes past. The shuttle picks up outside the baggage claim area in the “Ground Transportation” area.

From LAX, you can take the Super Shuttle to the hotel for $36. From the baggage claim area, go outside to the center aisle. There should be a Super Shuttle attendant, who will get a Shuttle for you. Tell the driver you’re going to the Hotel Irvine. To return to LAX, you must make reservations 24 hours before your flight departure time. Please visit the Super Shuttle website to make reservations for your arrival and/or departure dates. 

If you are local and driving to the meeting, self-parking at the Beckman Center and at the hotel is complimentary. Valet parking at the hotel is not reimbursable.

Driving Directions to the Beckman Center

Depending on need, we will provide transportation to SNA and to the hotel after the symposium ends. We will not provide transportation to LAX. Please accurately indicate which airport you will be departing from on the travel form. 

Attendees from Japan should contact the EAJ to coordinate their travel arrangements.

Japanese Visa Requirements

Japan is a visa waiver country so Japanese citizens do not need visas, but pre-travel authorization is required. See this link. Attendees from Japan who do not hold Japanese passports should check the US Department of State website to determine whether you need a visa to enter the US.