USFOE

Speaker and Organizer Information

Thank you for agreeing to serve as an organizer or speaker for the 2017 USFOE Symposium. 
  
Travel Regulations

  • Funding comes from government grants and must follow federal travel regulations.
  • Please read the travel policies below carefully to ensure all travel meets these guidelines.
  • More travel policies are available here.

Airfare

  • We can cover domestic coach-class airfare of organizing committee members and speakers.
    • Based on a 21-day advance purchase.
    • Round-trip fare is typically around $500 or less.
    • Round-trip ticket between your home city and Bradley International Airport.
    • Travel during the official meeting dates.
  • If your trip includes travel to another city for other business or travel outside the immediate meeting dates, please contact Sherri Hunter.
  • Please book your flights as soon as possible to get the best fares.
  • Taking departing flights before 2pm on Sept. 27 is discouraged, as participants are required to stay until the symposium ends at 12noon.
  • We strongly recommend that you use Uniglobe Kentlands Travel.
    • Familiar with Academy travel rules
    • Able to direct bill your ticket to NAE
  • Please contact Kentlands at NAS@UniglobeKentlands.com or 800-552-6425 and reference travel code NAE170044.
  • If you cannot attend the meeting due to an emergency, contact the travel agency or the airline immediately and notify Sherri Hunter.

Lodging

  • Your room during the meeting except for incidentals will be direct-billed to either UTRC or NAE.
  • Dates included are check-in on September 24 and check-out on September 27 (3 nights).

Other Expenses

  • FOE staff will send you reimbursement instructions after the symposium.
  • You must submit a travel expense report within 30 days following travel.
  • Itemized receipts are required since we reimburse actual expenses only.
  • The following are not reimbursable:
    • Meals taken elsewhere during the symposium, where meals are provided
    • Alcohol expenses
    • Internet expenses
  • Meals taken enroute to the meeting are reimbursable up to per diem rate of $44.25.
  • Other reimbursable, non-incidental travel expenses include: 
    • Use of privately owned vehicles (54¢ per mile)
    • Airport parking
    • Tips
    • Tolls
    • Ground transportation to or from your home airport
      • Because NAE is a nonprofit organization, please consider cost when choosing ground transportation. See logistics for BDL options.
      • Sedan service and rental cars are not reimbursable.
      • We can reimburse for Uber or Lyft only up to the comparable cab fare.