USFOE

Speaker and Organizer Information

Thank you for agreeing to serve as an organizer or speaker for the 2013 U.S. Frontiers of Engineering Symposium.

Presentations and Copyright

The Frontiers of Engineering program publishes a book of papers from the symposium. We also would like to post papers and presentation online so that attendees can reference them and share them with colleagues. Please complete and return the forms below when you submit your paper no later than August 1.

Copyright Form
US Government Employee Copyright Form

Travel Regulations and Reimbursement

The Frontiers of Engineering is funded through government grants and therefore must follow federal travel regulations. Please read the information below as well as our travel policies carefully to ensure all travel meets these guidelines.

Airfare:
NAE has funding available to cover coach-class airfare of organizing committee members and speakers based on a 21-day advance purchase. Typically, these round-trip fares are around $500 or less. Please book your flights as soon as possible. Note that we will reimburse only for a round-trip ticket between your home city and Philadelphia International Airport (PHL) during the official meeting dates.

We strongly recommend that you use our travel agency, Kentlands Travel. They are familiar with Academy travel rules and are able to directly bill your ticket to the NAE. They are also working with us to keep travel costs down. Please contact Kentlands at nas@uniglobekentlands.com or 800-552-6425 to book your ticket and reference travel code NAE130048.

NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact Vanessa at vlester@nae.edu.

Lodging:
Your room during the course of the meeting, except for incidentals, will be direct-billed to our hosts beginning with check-in on September 18 and check-out on September 21. The meeting ends at noon on September 21, and we anticipate that all of attendees will return home that afternoon. Please complete the travel form by Tuesday, July 23.

Additional Expenses:
The meals and incidental per diem rate for Wilmington, DE is $42.00 during travel days and $56 during non-travel dates. However, meals are provided during the symposium; therefore, meals taken elsewhere during the course of the symposium are not reimbursable. Because NAE is a nonprofit organization and this program is supported by government funds, please consider cost when choosing ground transportation between your home and the airport. For example, NAE cannot cover the cost of sedan service, and rental cars are not reimbursable. The NAE cannot reimburse ground transportation from the airport to the hotel if you choose not to use the Delaware Express Shuttle service arranged by DuPont.

Reimbursement:
You will be required to submit an electronic travel expense report (eTER) after the meeting to be reimbursed for any travel-related expenses. Please retain receipts for all expenses that you wish to have reimbursed since we reimburse actual expenses only. Meal receipts must be itemized.

You must submit your electronic travel expense report (eTER) within 30 days of the symposium. FOE Staff will submit further information to you after the meeting.