Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel email sent on June 28. If you have questions regarding your stipend request, please contact Sherri Hunter at firstname.lastname@example.org.
A block of hotel rooms has been reserved for symposium attendees at the Hyatt Regency Newport Beach. Your room during the course of the meeting, except for incidentals, will be direct-billed to the NAE beginning with check-in on September 18 and check-out on September 21. The meeting ends by noon on September 21, and we anticipate that all attendees will return home that afternoon. However, if you cannot return on Wednesday due to flight schedules, a fourth night (September 21) will be covered at the Hyatt Regency Newport Beach upon request. Please complete the travel form by Monday, August 1.
Please book your flights as soon as possible. Note that we will reimburse up to $500 for a round-trip ticket between your home city and Los Angeles International Airport (LAX) or John Wayne-Orange County Airport (SNA) during the official meeting dates. After the symposium, you will need to submit a travel expense report with your itinerary as well as proof of payment (For example, payment: MCxxxxxxxxxxxx0000).
NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact Sherri Hunter at email@example.com.
Travel Expense Report
Those requesting the airfare stipend must submit an electronic travel expense report (eTER) within 30 days. After the meeting, you will be sent instructions for submitting the eTER. Please be sure to save a copy of your airline receipt to submit with your eTER. If you only requested the hotel stipend, your hotel room is direct billed and you do not need to complete an eTER.